How to Reverse a Check or Credit Memo in Sage 100 Accounts Payable

Reversing a check or credit memo in Sage 100 accounts payable can be a straightforward process if you know the right steps to follow. In this article, we will guide you through the procedure of reversing a check or credit memo in Sage 100 accounts payable.

To begin with, find out the invoice number to which the debit note or credit note applies, if any. If the check is not yet paid, you can reverse it by accepting the check and payment entry. Congratulations! The Sage 100 check has been reversed.

Next, distribute the negative check amount to the appropriate accounts in the General Ledger Distribution window and click Accept. If you have clicked No earlier, click the Create G/L Distribution button to open the original invoice.

If the Accounts Payable module is integrated with Job Cost, a message will appear indicating that the job cost invoices have been recalled and require manual distribution. You can then choose to recall the invoices by clicking Yes or avoid posting an open invoice to the vendor's Open Invoice file by clicking No.

A message will also appear asking if you want to recall invoices paid by this check. Select the check to reverse and click Select. If there are multiple checks with the same check number, the Check Reversal List window will appear. Enter the number of the check to reverse in the Check Number field and the bank code for the check entry to reverse in the Bank Code field.

To reverse a check in Sage 100, select Accounts Payable Main menu > Manual Check and Payment Entry. This process reverses the check or payment transaction and reopens invoices for payment (or adjustment) for the bank and accounts payable accounts.

There are situations where you may need to void a check instead of reversing it. For example, if a check has already been issued or recorded in Sage 100, you will need to void it instead of reversing it. When a message asks if this is a voided check, click Yes to record the check number as a voided check.

In conclusion, reversing a check or credit memo in Sage 100 accounts payable is a straightforward process that can be completed by following these steps. Remember to maintain a proper audit trail and record the check number as a voided check if necessary. By following these guidelines, you will be able to easily reverse a check or credit memo in Sage 100 accounts payable.

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